Built for service businesses
No bloat. No fluff. Just what you need.
One platform covers everything — from the first quote to the automatic payment receipt. Jobs, scheduling, customers, sites, digital forms, email campaigns, renewal reminders, and accounting integrations. No switching apps, no gaps, no features you'll never use.
Job & Task Management
Create, assign, and track jobs from start to finish. Set stages, deadlines, and priorities — everything visible in one clean dashboard.
Calendar & Scheduling
Drag-and-drop job scheduling across your team. See every crew member, every job, and every time slot in a single operational view.
Quotes & Invoicing
Send professional branded quotes, convert them to jobs in one click, and issue invoices immediately on completion.
Automatic Payment Receipts
Payment receipts are generated and sent to the customer the moment they pay — branded, professional, and fully customisable. No manual step required.
Customers, Sites & Contacts
Manage customers, individual sites, and contacts in full detail — job history, invoices, quotes, files, and notes all linked and searchable in one place.
Digital Forms & Signatures
Create custom forms — safety checklists, handover sheets, inspection reports — and attach them to any job. Collect on-site digital signatures and keep a full audit trail without the paper.
Email Campaigns & Renewal Reminders
Send targeted email campaigns to your customer base and automate renewal reminders for recurring work. Stay in front of customers without the manual follow-up.
Job Costing & Materials
Track materials used and labour costs against the quoted value as work progresses. Know your margin on every job before you send the invoice.
GPS Check-In & Attendance
Confirm who checked in on each job with GPS check-in and check-out, and verify attendance with distance-to-site data.
Job Attendance & Check-in
Field workers check in and out of jobs from their phone. See your team's latest check-in and check-out locations, log hours worked, and get distance-to-site visibility before dispatching your crew.
Customer Booking Request Pages
Give every customer a personalised booking link they can use to request jobs at any time. Requests land straight in your dashboard for review — no phone tag, no back-and-forth.
Team Collaboration
Invite your team, assign roles, and keep field and office staff in sync. Comments, status updates, and job notes in real time.
File & Photo Uploads
Attach photos, documents, and site files directly to jobs. Teams in the field can upload evidence and notes on the go.
Push, Email, WhatsApp & SMS
Instant notifications across every channel when jobs are created, updated, or completed — so nothing falls through the cracks.
Xero, QuickBooks & Stripe
Two-way Xero and QuickBooks integration keeps your accounts up to date automatically. Stripe processes payments natively, with receipts sent instantly. Google Calendar and Outlook also supported.
Custom Template Editor
Create professional quote and invoice templates that match your brand — no design skills needed. Your format, every document.
Mobile Access
Fully responsive on any device. Update job status, upload photos, send invoices, and manage your team from anywhere.
Reporting & Dashboard
Get a live operational overview — jobs by status, team workload, revenue, and outstanding invoices — at a glance.
Built for your trade
Everything your business needs, from day one.
Start a 30-day free trial — your card is saved securely via Stripe but not charged until after your trial ends. Cancel anytime before day 30.
How the features fit together
A feature list is a poor way to judge job management software, because the value is not in any single feature — it is in the job record that every feature writes to. Here is how the pieces actually connect, and what that changes day to day.
One job record, written to by everything else
The customer, the site, the schedule, the forms, the photos, the costs and the invoice all belong to the same job. That sounds obvious and it is the whole point: when they live in separate systems, someone has to carry information between them, and that person forgets. Because a quote converts to a job in one click and a job converts to an invoice, nothing is retyped between the enquiry and the payment.
Scheduling that survives contact with a real week
Every worker and every booking sits on one drag-and-drop calendar with day, week and month views. You can assign several people to one job and give each of them their own time blocks across multiple days, which is how staged work with a changing crew is actually run. When something moves — and it always does — the assigned worker's phone updates rather than requiring a phone call.
Forms you build, not templates you accept
No two businesses run identical paperwork, so Flowody ships a drag-and-drop form builder rather than a fixed library. Build SWMS, risk assessments, hazard and incident reports, PPE checklists, safety inductions and your own job sheets. Complete them on a phone or tablet on site, capture a signature on the device, or send a secure signing link when the person who has to sign is not there. Completed forms stay attached to the job.
Attendance that produces costing as a by-product
Workers check in and out of jobs from the mobile app and each check-in records distance-to-site data, so attendance at the address can be verified. The useful second effect is that labour hours become real rather than remembered — they feed job costing directly, which is why the margin figure means something. This is attendance verification, not live tracking: there is no map following your crew between jobs.
Getting paid, and the accounting afterwards
Quotes can be accepted publicly by the customer, invoices can be combined, Stripe payments generate automatic receipts, and everything syncs two-way with Xero or QuickBooks. Renewal reminders with due dates cover recurring work, and customer booking request pages let work arrive without a phone call. See what it costs — all of this is included at the base price.
What Flowody does not do
Worth knowing before you trial it. There is no inventory or stock control, no project accounting, and no asset or maintenance register. Certificates and reports are stored and organised per job in folders — the software does not generate compliance certificates. If those gaps are central to your business, a larger platform is the right answer.
Feature FAQs
Does Flowody work on mobile?
Yes. There are iOS and Android apps for field crews, showing each worker their own jobs with the address, notes, files and any attached forms, plus check-in and check-out. Admin work can also be done from the app, which is what makes quoting and invoicing from site practical.
Does Flowody integrate with Xero and QuickBooks?
Yes, two-way, and it is included at the base price rather than gated to a higher plan. Stripe is used for customer payments and generates automatic receipts.
Can I create my own forms and job sheets?
Yes. Flowody has a drag-and-drop form builder for SWMS, risk assessments, hazard and incident reports, PPE checklists, safety inductions and custom job sheets. Forms are completed on site with a signature captured on the device, or sent as a secure signing link.
How does GPS check-in work?
Workers check in and out of a job from the mobile app, and each check-in records distance-to-site data so attendance at the job address can be verified. Those hours flow into job costing as labour. It is attendance verification at the job rather than continuous location tracking between jobs.
Can I see whether a job made money?
Yes. Materials and labour are recorded against the job as the work runs and compared to the quoted value, so the margin is visible before you invoice rather than at the end of the quarter. Cost reports and a financial summary are included.
Does Flowody have inventory or stock control?
No. Flowody does not do inventory or stock control, project accounting, or asset and maintenance registers, and it stores rather than generates compliance certificates. If your business depends on those, a larger platform will suit you better.