❄️ Built for HVAC & air conditioning
Job management software for HVAC technicians
Installs, breakdowns, and recurring service work — Flowody keeps every HVAC job, form, and invoice connected. Built in Australia for air conditioning and refrigeration businesses that live and die by their service calendar.
30-day free trial · All features included · 🇦🇺 Australian-owned
Sound familiar, hvac technicians?
- Recurring service visits slipping through the cracks
- Service reports and safety forms filled out on paper
- Recurring maintenance that's hard to track and re-bill
- No record of which technician attended a site, or for how long
Flowody replaces the spreadsheets, paper forms, and group chats with one platform your whole hvac technician business runs on.
How hvac technicians run jobs in Flowody
An air conditioning and refrigeration business lives or dies by its service calendar — a base of recurring maintenance, punctuated by breakdowns and install work. Here is how Flowody handles that mix.
A service base that has to be re-booked, not remembered
Scheduled maintenance across a portfolio of client sites is the revenue you can forecast, and it disappears the moment it depends on someone's memory. Plan visits across every site on one calendar and set renewal reminders with due dates against recurring work, so you are prompted to re-quote and re-book rather than hoping the client calls. The same reminders cover whatever cycle you actually work to — quarterly, six-monthly or annual.
Breakdown season without losing the planned work
The first hot week of summer turns a planned schedule into triage. Because every technician and booking sits in one drag-and-drop view, you can push planned maintenance out and slot in breakdowns without losing track of what was moved. Notifications go out by push, email, SMS or WhatsApp, so a technician already on the road finds out about the change without a phone call.
Service reports built to your own format
Every HVAC business has its own service report. Rather than a fixed template, the drag-and-drop form builder lets you build the report and checklist forms you already use, complete them on site, capture a signature or send a secure signing link, and attach them to the job. Reports and documents can be uploaded and stored against each job so the site's service history is searchable later.
What Flowody does not do for refrigeration
Worth stating plainly: Flowody does not include a refrigerant handling log, an asset register keyed to equipment serial numbers, or automatic compliance certificate generation. You can build forms that capture that information and store documents against each job and site, but if you need a purpose-built refrigerant register, that is a real gap to weigh up before trialling.
Everything hvac technicians need in one place
Schedule recurring service work
Plan service visits across every client site on a single drag-and-drop calendar, and set renewal reminders with due dates so recurring maintenance isn't forgotten.
Digital service & safety forms
Build your own service report and checklist forms with the drag-and-drop form builder, complete them on site, capture signatures or a secure signing link, and attach them to the job.
Renewal reminders & re-billing
Use renewal reminders to prompt recurring maintenance visits on time, so ongoing service work gets re-quoted and re-billed instead of slipping away.
GPS check-in & attendance
Assign the right technician to a breakdown, and verify attendance with distance-to-site data and mobile job check-in.
HVAC Technicians FAQs
Can Flowody help schedule HVAC service visits?
Yes. Flowody lets you schedule recurring service and maintenance visits across all client sites on one calendar, and set renewal reminders with due dates so scheduled service isn't missed.
Can I create service reports and checklists in Flowody?
Yes. The drag-and-drop form builder lets you build your own service report and checklist forms, complete them on site, capture the customer's signature or a secure signing link, and attach them to the job. You can also upload and store reports against each job.
Does Flowody help with recurring maintenance work?
Yes. Renewal reminders let you set due dates for recurring maintenance so visits are re-quoted and re-billed on time. The reminders are flexible and can be used for any recurring service you track.
Is there a mobile app for HVAC technicians?
Yes. Technicians use the Flowody iOS and Android app to view their schedule, check in to jobs, complete forms, and upload photos, while the office manages everything from the web dashboard.
Flowody is job management software for Australian trade businesses — see the full feature list, what it costs, or how it works for field service teams. Also used by electricians, plumbers, landscapers, carpenters, builders, cleaners, pest control, locksmiths and roofers.
Working in a capital city? Flowody is used by hvac technician businesses in Sydney, Melbourne, Brisbane, Perth and Adelaide.
Run your hvac technician business from one place.
Start a 30-day free trial — all features included, no lock-in. Your card is saved securely via Stripe but not charged until your trial ends.